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<< Click to Display Table of Contents >> Program Assessment |
  
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<< Click to Display Table of Contents >> Program Assessment |
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The Programs tab opens the program coordinator/administrator view of the selected program.
By default, the fields for the Current Cycle will be displayed. Click on the Prior Cycle or Next Cycle tab to view these fields. Note that the fields themselves and their associated properties are defined in Control Panel > Field Sets.
Click on the Assess tab to open the fieldset for editing. See below for information about other tabs in this view.
The header bar shows the date range of the selected cycle. This is determined by the cycle time track defined in the system. Also in the header bar are a number of buttons:
Click the Copy button to select fields from a previous cycle. Select a cycle, then the field(s) to be copied and whether you want to include any links.
Click the Rubric button to open an available program rubric for scoring. You can also generate a snapshot view of program rubric scores by assessor, peer and coordinator by clicking the Rubric Report button.
Click the Settings button to change the workflow status (if enabled) or to toggle whether a program assessment reporting cycle is to be skipped.
If a program rubric has been defined and assigned to this program type, click the Rubric button to open for scoring.
You can also generate a snapshot view of program rubric scores by assessor, peer and coordinator by clicking the Rubric Report button.
In the example above, the field set consists of three main (or top-level) fields: 'Program Mission', 'Outcome' and 'Reflection'. Under the field 'Outcome', there is a sub-field 'Objective', which in turn has sub-fields 'Assessment', 'Metric' and 'Result'. See also the Labels tab function which lets you change the field name. If the Labels function is enabled, an additional tab is displayed.
If the fieldset has been configured to include a Workflow function, the current status is displayed. This can be updated using the Settings button.
If the fieldset includes an Outcome field, a link is available to toggle between an outcome fields only view or an all fields view.
If a field has been configured to be open for editing in another cycle, a lock icon will appear with a letter indicating the applicable cycle: 'P' for Prior, 'C' for Current and 'N' for Next. The Reflection field above shows the lock icon with the letter P; this means the field can be edited by portal users only for the prior cycle. An 'M' lock code indicates that the field has been manually locked, meaning that it cannot be edited by an assessor in this cycle.
Click anywhere on the field header to open it for editing. You can also use the Expand All button in the header bar to open all fields. Once open, any existing field content will be visible, together with available links as follows:
Click the +Program or +GenEd button to select and add an available outcome to the list of fields.
Note: The Field Set must contain an outcome field for these buttons to be enabled.
Settings
Click to mark the field as 'Complete' or 'Not applicable' (if allowed in the field set parameters). You may also lock a field in the portal or, if the field is locked by the cycle, override the cycle lockout.
Note: The Settings link is not available to Portal users.
Add new
This link appears if the field set parameters allow an additional field of the same type to be created; for example, to add a new Goal. If the field has dependent or 'child' fields, these will also be added and the numbering updated automatically.
Edit
Click this link to edit/update the response for a field. The format of the response will depend on the field type, e.g. text, a number, selection from a drop-down etc. The field type is part of the field set parameters. You can also enter a short name, unless the field is an Outcome, (see below). If the field has been configured with the Autocode parameter (text and rich-text fields only), a unique code consisting of the cycle start year and a sequence number will be generated and displayed with the field name. Fields with a code can optionally be linked to a another coded field in a previous cycle (see Link function below). Autocodes are useful for downstream analysis of field data.
Copy
You can copy a response from a previous cycle. Select a cycle, then the field to be copied and whether you want to include any links.
This link appears if the field set parameters allow supporting courses to be added as part of a response; for example, to indicate that a course addresses an objective. The courses available are those belonging to the program. See Control Panel > Manage Programs > Courses.
File
This link appears if the field set parameters allow supporting files to be added as part of a response.
For systems with the Planning Module installed, you can link a field that has the link option enabled to a section of a plan. The plan sections available are dependent on those plans that have been set up to support reporting links. See Manage Plans > Building a Plan for more details. The linked program review data can then be output as part of publishing a plan. Note: if the field is a Program Outcome you cannot link it to another program outcomes. However, you can link it to a GenEd or external outcome. If an autocode has been generated for a field, click the Field link to select an available coded field in a previous cycle.
Tag
You can add a tag consisting of one or more words. As you type, the system will auto-search to list any existing tags. The tags are used to generate a word cloud based on the frequency in the review cycles.
Comment
Program coordinators, assessors and peer reviewers can add in-line comments. If the field has been set to include a Result (e.g. Approved) you will also be able to select this option when adding a comment.