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<< Click to Display Table of Contents >> Program Assessment Time Track |
  
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<< Click to Display Table of Contents >> Program Assessment Time Track |
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Program assessment time tracks will be created by Xitracs Support as part of your initial setup in accordance with your preferred reporting cycle parameters.
Program assessments are managed in cycles which follow a specified time track. A time track must be defined with a cycle length and initial start date.
Each program will follow the assigned time track and the system will automatically open and close fields as they move from Next to Current or Current to Prior cycles. A new cycle is generated by the system automatically when it is required.
Before any program can be started, the time track must exist.
The cycle length and initial start date parameters are used by the system to determine when each cycle will start and end. For example, if you specify a cycle length of one year with an initial start date of July 1, 2021, the system will determine that the initial cycle will close on June 30, 2022 and the subsequent cycle will then start July 1, 2022 and so on. Note that cycles are contiguous, so a six-month cycle length with an initial start date of July 1, 2021 will close on December 31, 2021 with the subsequent cycle starting on January 1, 2022 and closing on June 30, 2022.
Caution!
Once a time track has been created, you will not be able to change the cycle length or initial start date. Contact Xitracs Support by opening a trouble ticket if you need to change a time track's timeframe.
Click the Cycles link to view a list of the cycles that exist for the track.
The Grace period link lets you enter a length of time for which the fields will remain open to the assigned assessor(s) after a cycle as ended.
If you need an additional time track, for example, because the timeframe for non-academic programs is different, contact Xitracs support to have this enabled.
The program self-study time track will be created by Xitracs Support as part of your initial setup in accordance with your preferred reporting cycle parameters.