|
<< Click to Display Table of Contents >> Workflow Details |
  
|
|
<< Click to Display Table of Contents >> Workflow Details |
|
The details of an assessment workflow must be completed before it can be started. You can also change certain information that was entered in the create step using the Edit link associated with a field.
One or more outcomes must be associated with an assessment workflow. Click the Add outcomes link and select an available outcome. Note that only those outcomes that have a linked rubric can be selected.
Optionally, set a Threshold for the outcome rubric by clicking the Level link. This information is used in downstream assessment reports. For example, the associated rubric may have a maximum potential score of 20 and the threshold for this specific assessment workflow could be set to 15. Note that the threshold you set will be for this assessment only; in this way, you could set higher thresholds for subsequent assessments if you want.
Select the course section(s) to be associated with the assessment. This will determine (a) the faculty teaching the selected courses who will be asked to submit artifacts and (b) the students that you are able to select (see below).
For workflows where the student source is Course Outcomes - Type code [S]
Click the Add student link next to each of the sections you have chosen. Start typing a student name or ID in the search box to find a student. You can also click the Select link to list and select students. Note that only those students who have been enrolled in a course section will be available for selection.
Alternatively, use the Import link to add students directly into the workflow and enroll in the course section (if not already enrolled). See the publication "Xitracs Data Import Guide" for details on file content.
For workflows where the student source is Open List - Type code [O]
For workflows where the student source is LMS Transfer - Type code [L]
The students and supporting artifacts will be imported from the LMS. See Workflow LMS Transfer.
By default, the number of artifacts to be uploaded is set at 1. You can increase this number, if required. Check the Optional parameter if artifacts can be uploaded but are not mandatory. Set to zero if no artifacts are required.
Click the Add scorer link and select one or more portal users (faculty and staff) that will be assigned the task to score uploaded students against the selected outcome(s) using the linked rubric.
For workflows where the student source is Open List, click the Map link to assign specific students to scorers. Use the Students taught scan link to determine if any scorers are teaching one or more of the listed students. Use the Edit map link to change the settings.
Scorers with a completely blank column will have access to all students listed. Scorers with one or more mapped entry in a column, including an entry of "Student", will only have access to those students showing "Can Score".
Once a workflow enters the Scoring step, the alias given to each student will also be displayed.
Select and add one or more portal users to provide access to workflow progress reports. To be available, this option must be enabled in the Control Panel. See Settings.
Once all of the above information is complete, you will be able to start the workflow. Click the Start link next to the Current Status row on the details page. You will be redirected to a page where you can confirm all of the workflow information is complete. When the workflow is started, those assigned to upload artifacts will automatically receive an email advising them of the new task. If the required number of artifacts is zero and the Optional parameter has not been set (see above), the workflow will move directly to the Scoring step. When artifact uploading is complete, those assigned to do the scoring will then receive an email advising them of the new task.
Caution! Once a workflow has been started, depending on the stage of the workflow, you will not be able to change certain details of the assessment. (See below).
Once a workflow has started, the system will automatically track progress and move the status from the Adding artifacts step to the Scoring step to the Workflow complete step.
You can manually move to the next available step by using the Force next or Force complete link.
Certain parameters in a workflow can be changed, depending on the stage.
Parameter / Stage |
Not Started |
Adding Artifacts* |
Scoring Artifacts |
Complete |
Edit Workflow Name |
Y |
Y |
Y |
Y |
Delete Workflow |
Y |
Y |
Y |
Y |
Edit Number of Artifacts* |
Y |
N |
N |
N |
Add or Delete Outcomes |
Y |
N |
N |
N |
Add or Delete Sections |
Y |
N |
N |
N |
Add or Delete Students |
Y |
Y |
Y |
N |
Add or Delete Scorers |
Y |
Y |
Y |
N |
*Does not apply to workflows where the student source is Open List.
Click this link to see a snapshot of the status of the workflow tasks.
Once all of the artifacts have been uploaded and scored, the workflow will automatically complete and the assessment report will be generated. An option to manually force completion of a workflow is also available by first clicking on the Details link and then clicking on the Force complete link in the status row of the Assessment Workflow Details.
A workflow can be deleted. This will remove any associated tasks from a faculty member's portal. Any datasets that have been generated by a completed workflow must be deleted separately.