The Course Catalog is used by the Credentials module to map faculty qualifications to courses taught by semester. The information contained in the catalog can be imported easily by using text files. See the separate publication Xitracs Data Import Guide for information on how to prepare these files. The course catalog consists of two parts:

Courses - these are the "parent" course catalog entries

Course Sections - these are the actual instances of courses delivered

A Course must be linked to a Department and must have at least one Course Section. A Course Section, in turn, must be linked to a Semester and one or more Faculty Members.

For systems where the Assessment module is installed and an LMS Connector is enabled, the Create and Edit functions will include an option to include an LMS Name and LMS Key field.

This is to support matching courses and sections in Xitracs to LMS data.

Courses

To Add a Course Manually

1.Click the Courses link

2.Click the Create a new course link

3.Enter the Course Code, Title and short Description (these field are required)

4.Select a Department from the drop-down

5.Enter data for other optional fields (e.g. Level, Hours, Credit) if appropriate

6.Click Submit

Note: If no department is available in the drop-down, there are no departments in the system - see Manage Departments.

To Add or Remove Courses by File Import

See the publication "Xitracs Data Import Guide" for details on file content.

1.Click the Import Courses link

2.Browse for the relevant import file

3.Select the data Separator

4.Click Submit

To Edit a Course

1.Click the Courses link

2.Click the Edit link for the relevant course

3.Update the Availability as appropriate

4.Update the Title and Description or other fields as appropriate

5.Click Submit

Course Sections

To Add a Course Section Manually

1.Click the Courses link

2.Search for a course or click List all courses

3.Click the Sections link for the relevant course

4.Click the Create a section link

5.Enter a Code and Title

6.Select a Semester

7.Specify the Location, Type and Delivery (if applicable) See Other settings

8.Specify an LMS Key (this is optional and only applies if the Assessment module LMS Connector feature is installed)

9.Click Submit

Note: If no semester is available in the drop-down, there are no semesters in the system - see Manage Semesters

To Add or Remove Course Sections by File Import

See the publication "Xitracs Data Import Guide" for details on file content.

1.Click the Import Course Sections link

2.Browse for the relevant import file

3.Select the data Separator

4.Click Submit

To Edit a Course Section

1.Click the Courses link

2.Search for a course or click List all courses

3.Click the Sections link for the relevant course

4.Click the Edit link for the relevant course section

5.Update the Section Code, Section Title and Semester as appropriate

6.Click Submit

Teaching Faculty

To Add Faculty to a Course Section

1.Click the Faculty link

2.Click the Add a faculty member link

3.Search for the relevant faculty member

4.Check the box next the listed faculty member(s)

5.Click Submit

To Remove Faculty from a Course Section

1.Click the Faculty link

2.Check the box next to the relevant faculty members

3.Click Remove

To Add or Remove Faculty Enrollments by File Import

See the publication "Xitracs Credentials Import Guide" for details on the process and file content.

To Add or Remove an Eligible Faculty Member to a Course Manually

1.Click the Courses link

2.Search for a course or click List all courses

3.Click the Eligibility link for the relevant course

4.Click the Add a Faculty Member link or select an existing faculty member to remove

Note: The Eligibility option must be enabled for this function to be available - see Control Panel > Manage Faculty Settings

To Add or Remove Eligible Faculty Members by File Import

See the publication "Xitracs Data Import Guide" for details on file content.

5.Click the Import Courses link

6.Select the Add or Remove eligible faculty radio button

7.Browse for the relevant import file

8.Select the data Separator

9.Click Submit

Other Catalog Settings

Field & Labels

The course catalog fields can be managed. This includes controlling visibility and editing labels for default and custom fields.

1.Click the Field & Labels link

2.Optionally, edit the default label

3.Optionally, select if the filed is to be visible (i.e. displayed in the course catalog)

4.Click Submit

Delivery

The course section delivery can be managed, such as On-campus, Online.

Instruction

The course section instruction type can be managed, such as Lab, Lecture.

Status

The course status can be managed, such as Graduate, Transfer.

Note: If the Standards module and SACSCOC template are installed, the Type (e.g. Dual) will be included in the SACSCOC Roster report

Type

The course section type can be managed, such as Dual.

Note: If the Standards module and SACSCOC template are installed, the associated code will be included in the SACSCOC Roster report.