<< Click to Display Table of Contents >> Navigation:  Xitracs Standards™ > Agencies > Editing a Standard > Narrative

The narrative for a section of a standard may be created or edited by clicking the icon in the Edit view.

If there is no icon present it means that you are not a member of the team that has been assigned to a confidential section.

 

If the section has a status of Complete, you will not be able to edit the narrative.

When you start to edit a narrative, it will lock the editor for other users. Similarly, if the narrative is already being edited by another user it will be locked. If you have a Manager role you will be able to unlock the narrative. This is useful if the other user has accidentally left the narrative open.

 

To add a new or update an existing narrative, click the Edit narrative link. This will open the Text Editor and will also lock the narrative so no other users can edit it.

If the Edit link is not available, you are: (1) not assigned to a team for this section or (2) the narrative may be open for editing by another user and has been locked or (3) the manager has marked the section as complete and it can no longer be updated.

 

Use the text editor to enter new and/or edit the narrative and apply formatting, add images and hyperlinks. For more information see Using the Text Editor.

 

After you add or edit narrative, do not forget to click the Submit button or else your changes will not be saved. This will also unlock the narrative for other users.

 

To view any previous versions of a narrative, click on the View History link. You can track changes by clicking on the Compare link next to an earlier version. Use the Copy as new version link to make a previous version the current narrative.

 

The Text Cleanup Tools link lets you access a number of tools that will help you resolve any formatting or bad hyperlink problems that are typically caused by copying and pasting text from an external source document.

Click on the link, select the options required and click Submit. The tools will perform the selected functions plus the automatic built-in cleanup. A new version of the narrative with the cleanup changes will then be generated.  

 

When a standard is in Response mode, the narrative and evidence for the original submission or any prior response cycles can no longer be edited. Instead you will be able to input any post-submission review comments received from the relevant agency and enter responses for the current cycle. See Response Cycles for further information.

 

If the section has the Include in Response flag set in the Response status, the narrative icon will change to include a red dot , the section will be highlighted and will be included in the response submission.

 

To add/edit a report or response click the Edit report or Edit response link. Use the text editor in the same manner as for the narrative.

 

Information copied and pasted from other sources may contain proprietary formatting characters or invalid links. This may cause problems later when publishing a submission. If an invalid  link problem is detected, a warning message will be displayed. You can check the quality at any time by using the Website Preview function and a pop-up window will open with the relevant section displayed.

 

If there is a new comment that you have not read, a icon will appear.

To add or show comments click the relevant link. When viewing comments, click the Show all comments link to display more than the most recent. Click on Hide comments to close the display.

Note: Comments are not included in the published submission and are not visible to external reviewers.

 

If the section has been assigned to one or more portal users, a Portal responses link will appear. If there are any pending responses, an asterisk will also appear.