<< Click to Display Table of Contents >> Navigation:  Xitracs Standards™ > Agencies > Response Cycles

Following final publication of a submission and if it is necessary to create responses to an agency review (e.g. a Focused Report), the properties of a standard may be changed to Response mode.

This function is available via the Control Panel > Manage Standards > Properties function.

 

Once in this mode the original submission will be locked and the standard will enter Response Cycle 1. Reports (comments from an agency review) and Responses (to comments) may be entered for relevant sections of the standard and these may then be published as a response submission. If it is necessary to generate subsequent responses to an agency review of the response submission, the standard can be set to response Cycle 2 and so on.

 

Once a standard is in Response mode, it cannot be returned to Online mode. Make sure you backup the standard before changing the mode to Response.

 

Standards that are in Response mode have a third status column which allows users with a Manager role to set a section response status.

 

Check the Include in Response box if you want to include the section in a response submission. The relevant section will be highlighted and the narrative icon will change to include a red marker . If you check the Add Report box before you click Submit the system will automatically take you to a page where you can enter agency comments and your response.

 

 

When you click on the Narrative and Evidence icons you can add Reports (Agency comments) and Responses (Response to agency comments), plus supporting evidence. The Cycle you are in is displayed. If there are any previous response cycles, you can view these and the original submission narrative and evidence by clicking the View Cycles link.

 

You can only edit the cycle you are in. Information for the original submission and any previous response cycles can be viewed but not changed.

 

Once a response submission is complete, the next cycle can be started if necessary via the Control Panel > Manage Standards > Properties function.