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The availability of an agency standard and its status through the preparation cycle is controlled via the Properties function.

To Set the Properties of an Active Standard

1.Select a Status There are four possible settings:

•Online - the standard is available and may be edited by the assigned team members.

•Locked - the standard is available for viewing only; it cannot be edited by the assigned team members.

•Response - the standard is in response mode; the original submission can no longer be edited.

 Any existing statuses and due dates may be cleared by checking the box. If the standard is already in response mode, you can start a new cycle by selecting the radio button.

•Offline - the standard is not available; it will not appear on the list of active standards for assigned team members.

2.Add an optional Comment (this will display for each team member below the standard description field, but will not be included in any published version).

3.Select a Website Template to be used when publishing this standard (if none is available, the default template will be used). See the Presentation templates function for more detail.

4.Select a PDF Template to be used when publishing this standard (if none is available, the default template will be used). See the Presentation templates function for more detail.

5.Select a MS Word® Template to be used when publishing this standard (if none is available, the default template will be used). See the Presentation templates function for more detail.

6.Click the Collateral checkbox to allow Other collateral to be associated with the standard.  Select the whether you wish to include a single item or multiple items with the published submission website.

7.Click the Partial publishing checkbox to allow selection of specific top level sections when Previewing or Publishing. (Not available if the standard is in response mode.)

8.If the agency standard is the Index to HLC Criteria, select the relevant AQIP standard for reference.

9.Click Submit  

Once a standard has been set in Response mode, the original submission can no longer be edited. Do not set the Response status until a submission has been completed and published and a backup has been created. See Response Cycles for more information.

To Set the Properties of a Retrieved Standard

1.Select a Status There are two possible settings:

•Available - the standard is available for viewing by the assigned team members; it cannot be edited.

•Unavailable - the standard is not available; it will not appear on the list of retrieved standards for assigned team members.